How to Save Office 365 Emails to Desktop Hard Drive Manually

The best option to avoid losing your valuable Office data is by creating its backup. In this article, we provide you complete information regarding how to save Office 365 emails to desktop hard drive. You will learn every aspect of migration. So, finish reading this article.

Office 365 provides you all services of the Microsoft Office suite through cloud technology. You can use MS Word, Excel, PowerPoint, Outlook, etc., with your Premium Office 365 subscription. Because of cloud storage, you can access all these Microsoft applications everywhere using the Internet.

Now, the main concern is, Do you need to migrate your Office 365 data? The answer is yes. No matter how secure your email provider is, you should still backup your data. There are numerous benefits of downloading your emails. Before jumping to how to create a backup, let us learn what its advantages are.

Benefits of the Saving Office 365 Emails to Hard Drive

The common reason to save Office 365 emails to desktop hard drive is to secure your data for future access. There are also other advantages to downloading your mailbox items. Now, we will learn about them all.

• The first merit of saving your data is to restore your valuable files even if you deleted them from the mailbox. The backup contains all your mailbox data in a suitable file format. So, you can recover it back to the original version. The tool prevents data loss due to file corruption or unintentional deletion.
• Another prominent advantage is offline access to your mailbox. The backup has all the mails in your system. So you can access them anytime without the Internet. This feature is highly useful for users who have weak or no internet connection.

Once you know the benefits of creating a backup, it is time to learn the complete procedure for – how to save Office 365 to desktop.

How to Save Office 365 Emails to Desktop Hard Drive

The procedure to backup Office 365 mailbox to PST the data is complicated and time-consuming. It contains various steps. Therefore, you must have the technical expertise to perform the steps. The complete manual steps to download Office 365 mailbox files are as below.

# 1. Manual Method of Exporting PST from Office 365

The standard method to save Office 365 emails to desktop hard drive is free of cost. You only need to perform a few steps. The following is the procedure for Office 365 migration.

• Create an eDiscovery Manager
• Make the Search Query
• Download PST from Office 365

Create an eDiscovery Manager

• Sign to the Office 365 account using the login credentials.

• Now, click on the More button and then select the Admin icon
• After that, select the Permissions tab and choose the eDiscovery Manager button.

• Press the Edit button on the eDiscovery Administrator option to edit the permissions.

Make a Search Query

• After performing the above steps to save Office 365 emails to desktop hard drive, return to the Security and Compliance menu.
• After that, expand the Search & Investigation option and click on the Content Search Button.

• Press the New Search button to create a new search query.
• After that, you can enable the desired filters as per your requirements.
• Now, choose between the options to migrate the complete mailbox or other selected Hit the Modify to select the limited emails option.
• Press the Save & Run button to finish the task. Now, you will see a Save Search Window.
• Fill in the required details and click on the Save button to start the search.

Download PST from Office 365

• After performing the above steps, visit the Content Search option again, and check the search process.
• Refresh the page and open the search query. A new page will be opened.
• Now, check the completion of the search process and then click on the Export result option.

• You can alter a particular setting. Now, hit the export button to initialize the migration.
• Check the PST File Migration Progress on the Content Search page.
• Click on the Download Result button and then select the Copy to Clipboard option.

• Open the eDiscovery Export Tool and paste the export key. At last, click on the Start button to begin the migration of the PST from Office 365.
• After finishing the migration, click on the Close button.

The above manual procedure to save the Office 365 emails to a desktop hard drive is quite complicated. It is difficult for a non-technical user to perform all the above steps. So, it is advised for them to use the advanced method to migrate Office 365 data.

Professional Method to migrate the data

DRS Office 365 Email Backup Tool is a third-party tool. It is the best option for everyone to save Office 365 emails to desktop hard drive. You can migrate your mailbox items in a few simple steps. The software provides all the advanced features for customized migration. Also, for easy navigation, it has a simple and interactive user interface.

Conclusion

In conclusion, the manual approach to save Office 365 emails to desktop hard drive is effective but not suitable for everyone. The best option for users is the DRS Office 365 Backup Software. Using this software, users can easily migrate their data in a few simple steps. The tool provides you all the advanced features with an intuitive user interface.