The impact of Digital Signature Online on Businesses

We can experience the impact of technology everywhere around us. Its role has been increased a lot in recent years, where online banking, E-Commerce solutions, IoT technology, and digitization of documentation are quite common. More importantly, technology has played its role in improving the business operations that are critical for business owners. Due to this particular reason, when someone finds technology missing in certain processes, he may find the company below average.

For example, many companies send documents via email to the concerned individuals and authorities to sign the document. In this way, they get prints, sign the documents with a pen, scan them, and send them back to the issuing authority. It is long-time processing that can be tackled more authoritatively via digital signature online solutions. 

However, the issue is that many do not know much about the electronic signature. So, in the following lines, we will explain this terminology and its benefits for the businesses:

What is Digital Signature Online Technology?

The basic purpose of using electronic signatures online is to obtain the signatures from all concerned authorities and individuals immediately. Traditionally, the companies have to wait for a long time to get signed. For that, they need people physically to sign the documents. They face major delays in sending, printing, and scanning documents because all these tasks consume time. With the help of e-signature technology, companies can speed up the workflow. The reason is that these signatures allow the signers to sign the documents by staying at their place. Furthermore, they do not need to print or scan the documents if they even use a free electronic signature in Word or any other format. 

The main thing to look upon in this online technology is that it allows you to sign documents online. That means that you will be able to transfer your documents to other parties digitally. This will save lots of valuable time.

Factually, electronic signature online solutions vary in performing the signing tasks. In some cases, you can send the signed documents without getting prints and scanning them after signing the documents. However, the overall performance can be improved a lot if they use any variant of digital signature online solution.

How to identify the difference between electronic and digital signatures online?

While talking about free E Signature or general electronic signature, we need to mention that you cannot verify these signatures. Your rivals, hackers, any other unauthorized individual or authority can use some specific signatures for wrongdoings if you do not use verification processes offered by digital signature solutions. The reality is that electronically signed contracts are legally binding for all the concerned parties. So, if someone has got your signature, he can use it to breach the law and bind you through a contract illegally. In this case, you need to face the circumstances, which can hurt you socially, financially, legally, and financially. 

Conversely, using the best online signature app means that the signers use cryptographic solutions that make the life of hackers tougher and complicated. To hack these solutions, the hackers need to live a tougher life. In some cases, it becomes almost impossible for hackers to get access to the documents. 

Here, we want to mention that you can use any of the use cases according to your requirements. For example, if you use an electrical contract agreement PDF or any other highly sensitive document, you should go with a digital signature online. However, small companies find the management of these solutions difficult. The reason is that they do not have the means through which they can process these signatures. In this case, they can go for an electronic signature.

The impact of the digital signature solution on businesses

Businesses prefer e-signature solutions because they can speed up document processing. They can expedite the contracts, which were taking time to complete. In some cases, the companies were taking days or weeks to complete. Some may claim that electronic signatures are not as secure as digital signatures are. However, they are more secure in this environment while comparing it with the traditional means. They can also avoid obtaining hard copies because they can keep these documents on their visual storages like Google Docs. 

The industries that require signed documents

Various industries use signed documents to complete the transactions, establishing joint ventures, and performing many other tasks. For example, the real estate, cyber security and IT, government agencies, the financial service providers, and health care industries are engaged in numerous types of the document on which they need to get the signatures from various authorities, customers, business partners, and many other organizations. All these companies make the document processing speedy and authentic only when using electronic signature solutions. More importantly, all these documents are legally binding for all. So, in any breach or conflict, these documents can be presented to the mediators and courts. Moreover, they can give their verdict by examining these contracts. 

Our Final Take

Technology continues to change the business environment and conduct. Many companies have changed their business setups, business organizations, and infrastructure according to the needs of the technology. The increased use of electronic signatures is an example through which companies can claim that they have started using technology in their business operations and document processing. The legally binding nature of these contracts also encouraged the businesses to leave traditional means of signing the documents. Interestingly, this technology has also helped those businesses where stricter standards are followed. Here, we recommend using digital signature solutions that are the best to keep the signing process authentic, authoritative, and secure.

Still, the companies need to use traditional signature manuals for certain documents. For example, the government agencies ask for wet signatures for the documents like court orders, repossession notices, wills, and some other ones. However, they can go for all remaining documents with e-signature technology. We also want to mention that time is near when traditional signature processes will only be legal. However, most companies will only use digital signature solutions, and we will read wet signatures only in the books.